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Platform

Everything you need to run
school transport properly

Built specifically for operators running home-to-school council contracts. Not a generic fleet tool.

Operations

One dashboard for everything

Routes, drivers, vehicles, students — all in one place. See today's trips live, tomorrow's schedule at a glance, and every contract's routes organised underneath it. No more switching between spreadsheets and WhatsApp.

Live trip tracking with ETA
Contract → Route → Trip hierarchy
Needs-attention queue
Driver assignments at a glance
app.fleetflow.software
Wednesday
22 April 2026
All drivers online
Active
3
Today
11
Expiring
5
Online
7
Day progress5 done · 3 live · 3 planned
Live nowUpdated 2s ago
JC
J. Callaghan · Oliver W.
Maidstone AM
PR
P. Ramanathan · Ayesha K.
Sevenoaks AM
MO
M. Okonkwo · Noah P.
Guildford AM
Compliance & Safeguarding

Always audit-ready

DBS, MOT, insurance, training certs — stored centrally with auto-alerts at 90, 60 and 30 days. Incident reporting with photos and GPS. Every pickup and drop-off timestamped and immutable.

Auto-expiry alerts
Incident log with photos
Per-council tracking
Audit-ready evidence trail
app.fleetflow.software/compliance
Compliance
Document expiry tracking
1 urgent
4 expiring
HolderDocumentExpiresDaysStatus
James Callaghan
Driver
DBS Check29 Apr7dExpiring
LG72 FRE
Vehicle
MOT05 May13dSoon
ER71 KDM
Vehicle
MOT03 May11dSoon
Priya Ramanathan
Driver
PCV Licence18 May26dSoon
LK23 WPX
Vehicle
Insurance22 Feb 27306dValid
Recent incidents
08:12Route obstruction — A20 MaidstoneMedium
07:48Child not at pickup addressLow
YesterdayVehicle breakdown — LG72 FREHigh
Driver app

Drivers tap, you track

Daily trip list, one-tap pickup/drop-off confirmations, GPS logging, incident reporting. Works offline in poor signal areas. No typing — every event timestamped and stored.

One-tap confirmations
Offline-first architecture
GPS auto-logging
Incident reporting with camera
TUESDAY · APR 22
Good morning, James
PICKUPACTIVE
Oliver Whitfield
Year 6 · Oak Grove
07:45
12 Meadowbrook Close, ME16 9PY
Confirm Pickup
⚠ Incident
Navigate
Later today
Dropoff · School → Home
15:10
Parent communication

Parents stop calling

Live ETA, pickup and drop-off notifications, delay alerts — all automatic. Parents see where the driver is. Your office phone stops ringing.

Live ETA countdown
Pickup/dropoff confirmations
Delay notifications
Installable PWA
Good morning
Rebecca
RW
OW
Oliver Whitfield
Year 6 · Oak Grove
In Transit
ARRIVING
08:40
JC
James Callaghan · LK23 WPX
MW
Maeve Whitfield
Year 3 · Oak Grove
NEXT
15:10
Recent updates
07:45Oliver picked up
07:42Driver James is on the way

Stop losing hours to admin.
Start running contracts properly.

Book a 20-minute demo and see FleetFlow working with your routes, your drivers, and your council contracts.